HR Specialist

Reference FCHS-0013
Region NW
City North West
Contract Permanent
Hours Full time
Category Human Resources & Recruitment
Salary Negotiable
Apply By 2018-11-08
Job Commences 2018-10-11


Our client is currently looking for a HR Specialist in the North West area.


Duties (will include but not limited to):

Safety, Health, Environment, Risk, Quality and Community

  • Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
  • Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
  • Manage SHERQC compliance within the Process through effective use of the Toolbox
  • Utilise the Information Management System (IMS) to initiate, investigate and report SHERQC status


  • Ensure Customer Satisfaction


  • Manage Continuous Improvement through Operational Excellence
  • Benchmark Employment practices against the external market, as requested
  • Research alternative HR Systems and processes and make recommendations

Business Processes

Policies and Procedures:

  • Implement HR Policies, Procedures, Standards, Protocols, Work Instructions, Codes of Practice, etc.

HR Legislation:

  • Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)
  • Provide information and advice regarding legislation that may impact employment issues


  • Implement the Recruitment, Selection, and Assessment Protocol
  • Oversee the Recruitment and Selection process at the BU
  • Compile letter of appointment/regret letters
  • Compile employment contracts
  • Conduct interviews when required
  • Measure Recruitment efficiency

Talent and Performance Management:

  • Provide BU with a Performance Management process supporting Organisational Objectives
  • Implement the Performance Management System for all BU employees
  • Implement Talent Management processes and talent pools
  • Succession planning and career paths

On boarding process:

  • Implement and maintain on boarding/orientation processes

Employee Benefits:

  • Administer data, systems, payments and provide advice related to benefits:
  • Group Life Cover, Group Accident Cover, Motor Vehicle Schemes, Relocation, Medical Aid, UIF, Retirement Funds, Disability Claims, Long Service Awards, Severance Packages, Advise on Package Structuring (Package Modelling, Motor Vehicle and Housing)


  • Comply with the Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)
  • Provide information and advice regarding legislation that may impact employment issues

Medical Aid Schemes and Retirement Funds:

  • Liaise and administrate processes between the company and Service Providers
  • Handle and resolve all queries


  • Submit and maintain records of Employees Payroll (Up to D level) and handle all queries
  • Ensure that payroll processes are accurately followed and that deadlines are adhered to
  • Reconsolidate the billing reports for accuracy of information submitted and revert discrepancies back to Service Providers
  • Collate and process TCS employees input onto the SAP system
  • Update monthly payroll inputs onto spreadsheet and maintain for audit purposes
  • Run Simulation payroll, check data integrity of payslips for correctness and approval between Finance department to ensure salary payment, third party transfers and General Ledger Interface files
  • Compile monthly Vendor reports and send to Service Providers
  • Handle Payroll and Benefits queries to resolve problems/discrepancies and to provide feedback accordingly
  • Implement Substantive Agreements
  • Monitor and report statutory leave compliance
  • Comply with all statutory requirements pertaining to the payroll


  • Compile salary surveys and recommendations on request

Organisational Structures:

  • Maintain and Update Master data for TCS personnel on SAP
  • Liaise with the Finance Department regarding cost centres changes
  • Maintain and update Organisational Structures on SAP
  • Maintain and Update monthly organograms for approval
  • Act as TCS HR Super User on SAP

Job Evaluation:

  • Coordinate the grading of new Job Profiles and regrading of existing Job Profiles as required
  • Update and maintain Job Profiles biannually

Exit process:

  • Prepare and conduct exit interviews and report findings
  • Administer the employee exit processes
  • Liaise with Service Providers

HR Administration:

  • Ensure completion of all necessary documentation on sign-on of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
  • Ensure completion of all necessary documentation on termination of employees' service (Exit Medical, Record of Service, UIF Card, etc.)

Long Service Awards:

  • Monthly monitoring of long service awards due to TCS employees (up to E-band)
  • Ensure timeous hand-out of awards to TCS employees


  • Compile HR Reports as requested
  • Compile, collate and report relevant HR statistics for the BU
  • Compile Corporate HR statistics (Monthly)

Employee Wellness:

  • Communicate on a monthly basis a Wellness concept to TCS Staff
  • Manage regular wellness events
  • Oversee the EAP processes at the BU
  • Liaise with the appointed EAP service provider on behalf of the BU


  • Develop and implement Communication initiatives related to Organisational Culture and Climate (e.g. Sports days, Awards Ceremonies and other functions)
  • Manage communications projects
  • Compile Monthly Newsletter for TCS
  • Compile all TCS Communications e.g. Healthy Living, Birthdays
  • Initiate and implement culture building events
  • Liaise with corporate office on Public Relations / Communication events affecting TCS
  • Ensure TCS aligns to the company chrome brand
  • Develop Communication material (e.g. Videos, Presentations and Visitor Booklets)
  • Act as custodian of Communication drive in terms of any Organisational change
  • Maintain and update a database of all TCS photos (Quarterly)
  • Align TCS communications to Corporate policy

Climate and Culture:

  • Initiate and implement Culture building events for TCS, and ensure TCS aligns to corporate culture building events

Organisational Values:

  • Ensure that Organisational Values are embedded
  • Ensure regular communication/initiatives regarding Organisational Values

Behavioural Competencies:

  • Safety Leadership
  • Innovation
  • Planning, Organising and Control
  • Results Orientation
  • Problem Solving and Decision Making
  • Business Acumen


Minimum Requirements:

  • Relevant Degree or National Diploma
  • SAP knowledge and MS Office
  • Minimum 4 years' relevant experience

How to Apply

Please forward your CV to Should you not be contacted within two weeks, kindly consider your application unsuccessful.