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Administration Clerk

Reference MPAC-0111
Company
Region WC
City Parrow
Contract Permanent
Hours Full time
Category Admin, Office & Support
Salary Negotiable
Apply By 2021-02-13
Job Posted Date 2021-01-13

Introduction

Our client, an esteemed manufacturing company is seeking an experienced Administration Clerk to ensure the smooth running of all office administration tasks

Description

This role will work to coordinate office activities and operations to secure efficiency and compliance to company policies

OBJECTIVES

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage phone calls and correspondence (emails, letters, packages, etc)
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data
  • Track stocks of office supplies and place orders when necessary
  • Assist colleagues whenever necessary

ADMINISTRATION

  • Mail and packages - responsible for mail collection and distribution of incoming and outgoing mail/packages
  • Undertake word processing, typing, data entry and photocopying as required
  • Responsible for ordering supplies
  • Ensure office areas including the staff room are always clean, tidy and adequately stocked
  • Maintian customer and supplier database
  • Maintain meeting room bookings and catering as required
  • Assist the Operations Superintendent and staff as required
  • Completing errands and other duties as required from time to time
  • Follow up on queries, internal and external
  • Assist with stock control and inventory systems
  • Collating new vendor applications to be sent to Shared Services
  • Reconciliation of weekily and monthly purchases
  • Daily checking of weighbridge tickets
  • Reconciling debt and credit notes

RECEPTION

  • Ensure visitors are greeted promptly in a professional and courteous manner
  • Ensure Visitors Book and attendent registers are accurately maintained
  • Ensure phone calls are answered with courtesy and are directed to the appropriate persons
  • Maintain phone systems i.e night switch, answering machine, messages
  • Ensure reception area in clean, tidy and welcoming
  • Ensure reception and adjoining areas have easy and safe access

PAYMENTS

  • Cash and eWallet payments and reconciliation
  • Monitor cash levels
  • Signing up eWallet suppliers
  • Attention to detail paying of customers
  • Sorting out supplier queries
  • Capturing of invoices
  • Takeover from cash handling company
  • Paying and reconciling petty cash for the branch

OTHER

  • Any ad hoc work related duties as may be required from time to time

Education

REQUIRED

  • Matric with Mathematics (Maths Literacy not accpeted)

DESIREABLE

  • Minimum of two years experience in a similar role
  • Diploma in bookkeeping and/or relevant experience

TECHNICAL AND SPECIALIST SKILLS/KNOWLEDGE/EXPERIENCE

  • Practical experience in reception an customer service
  • Excellent communication skills with all stakeholders
  • Attention to details, accurate data entry and reconciliation skills
  • Ability to effectively set priorities and manage time
  • Maintain high level confidentitality
  • Computer literate in MS Office Suite

How to Apply

Please forward your CV to shenice@myfuturecareer.co.za Should you not be contacted within two weeks, kindly consider your application unsuccessful.